Download your sponsorship planner below for important deadlines and details.
YOUR SPONSORSHIP
Download your sponsorship planner below for important deadlines and details.
LOCATION
Hilton Austin
500 E. 4th Street
Austin, TX 78701
Facility questions: Mario Hernandez (Mario.Hernandez@hilton.com)
P: +1-512-482-8000
Visit Website
EXHIBITOR SCHEDULE
EXHIBITOR SET-UP: March 31, 2023 | 11 a.m. – 1 p.m.
EXHIBITOR TEAR-DOWN: April 1, 2023 | 3:30 – 5:30 p.m.
WHAT COMES WITH YOUR BOOTH
ADVANTAGE EXPO: Furniture, Freight Shipments, etc.
Official Show Contractor: Advantage Conference & Expo
Contact: Kathy Moritz (kmoritz@advantageexpo.com)
+1-443-844-5738
customerservice@advantageexpo.com
+1-410-789-5000
Shipments should be clearly marked using the corresponding labels that best represent your company’s involvement in the Austin Summits. If you are only exhibiting at one of the two corresponding Austin Summits (Diversity OR Oncology), please use the corresponding label for the Summit your organization is participating in. If you are exhibiting at BOTH Austin Summits (Diversity AND Oncology), please use the corresponding label that lists both Diversity & Oncology Summits.
(Rent additional furniture, advanced shipments, material handling, etc.)
Deadline to order materials:
Plan for your shipments to arrive no later than March 29, 2023.
CONTRACTOR NOTICE
EAC: Exhibitor Appointed Contractors must fill out the EAC form inside the exhibitor services kit
Contact: Kathy Moritz (kmoritz@advantageexpo.com)+1-443-844-5738
ENCORE GLOBAL – INTERNET, ELECTRICAL, AV
Internet, electrical, and audio-visual services can be ordered through Encore Global at the Hilton Austin
Exhibiting at both the Diversity and Oncology Summits? Please use this link to place your orders for Internet, electrical, and audio/visual services.
PALMS TO PINES PRINTING & PROMOTIONAL PRODUCTS - PREFERRED PROMOTIONAL PARTNER
Need marketing items for your booth or conference schedule?
Fred Armstrong
Palms to Pines Printing and Promotional Products
(858) 414-0019
www.palmstopines.espwebsite.com
SHIPPING DIRECTLY TO THE HILTON AUSTIN
You may choose to ship your booth materials using Advantage Expo, OR directly to The UPS Store inside the Hilton Austin. Plan for your shipments to arrive no later than March 29, 2023.
EXHIBTOR STAFF REGISTRATIONS
Our business partners and exhibitors are important to the SCRS community. When sessions are taking place, please attend and participate. As exhibitors, your team has full access to the Site Solutions Summit: Sessions, networking events, and of course expo.
Premier Sponsors: (4 registrations included)
May purchase up to (4) additional for $750 each
Performance Sponsors: (2 registrations included)
May purchase up to (2) additional for $750 each
Contact: Joan McClurg (joan.mcclurg@myscrs.org)
ONCOLOGY SUMMIT STICKERS
Feel free to use the Summit Signature Stickers as you please in email signatures, shared through social media, or on your website to promote your support of SCRS and the Global Oncology Site Solutions Summit.