COVID-19 Event Safety

COVID-19 What to Know

SCRS remains focused on the safety and wellbeing of every Site Solutions Summit attendee, speaker, and exhibitor.  With the cooperation of all event participants, our goal of a safe and successful summit can be realized.
We are diligently monitoring updates to local, state, federal, and CDC guidelines and will be implementing several safety protocols as a precaution for a safer event. Please review SCRS’ safety precautions as well as local information below for more information. 
Current details as of November 3, 2021

Our SCRS Pandemic Compliance Advisor is Joan McClurg

Email: | Phone: 410.696.5080 ext. 125

Safety Precautions

Currently, our Summit safety protocols include: 

  • Requiring all Summit participants to wear masks when not actively eating, drinking or presenting (regardless of vaccination status)
  • Sanitation stations throughout the event space
  • Capped attendance and conference room capacity
  • Larger exhibitor hall and less exhibitor booths for wider aisles and more spacing
  • New room layouts (roundtables and spaced classroom) will include seating with additional spacing   
  • Masks available to all attendees
  • Food distribution managed by hotel
  • Masks worn by all hotel staff
  • Hotel staff cleaning conference rooms in between sessions

Planned safety precautions will be updated as needed according to federal, local, and CDC guidelines. Please review the Summit Safety Event Code of Conduct for more information.

Attendee Commitments

The attendee experience starts with a shared commitment to each other and the hotel staff.  Each Site Solutions Summit Attendee must agree to the Summit Code of Conduct.

Regional Update

  • The Diplomat is located in Travis County, Texas (zip code 78701). View Travis County COVID-19 dashboards here.
  • The full vaccination rate in Travis County (as of 11/21) is 66%. For updated vaccination rate click here.
  • There are no specific travel restrictions for entering or exiting Travis County if you are traveling within the U.S. and you do not have to quarantine upon arrival.
  • Federal law requires facial coverings at airports, seaports, and on public transit. Private businesses may still require masks or other preventive measures at their discretion, but are allowed to operate without COVID-related restrictions.

Hotel Information

What You Can Expect from the Hilton Austin

The Hilton Austin is committed to providing you peace of mind when you stay at their resort. As part of the Hilton family, The Hilton Austin upholds the cleaning standards detailed in the Hilton CleanStay program, such as:

*Housekeeping and cleaning procedures are subject to change. Please refer to Hilton Austin website and/or the Hilton CleanStay web pages for the most up-to-date information.